Use the activity library to reuse content across programs

Use the activity library to reuse content across programs

The Activity Library is a central place to create, manage, and reuse activities across all your programs. Instead of rebuilding the same lesson or worksheet for every program, create it once in the library and add it wherever you need it.

Before you begin

  • You need admin access to your organization
  • At least one program with a Coaching & Learning app installed

Open the Activity Library

Open Admin Area > Activity Library from the sidebar. The library shows all activities in your organization in a table with these columns:

  • Activity Name — The title and type icon
  • Type — Lesson, Worksheet, Task List, or Check-In
  • Label — A categorization badge for the activity
  • Usage — How many programs currently use this activity (hover to see which ones)
  • Created / Updated — Timestamps
  • Created By — The team member who made it

Use the filters at the top to narrow the list by Type, Label, Space, or Author. Sort by updated date or created date.

Create an activity in the library

Click Add Activity at the top of the library page. A modal opens with three tabs:

  • New Activity — Pick a type (Lesson, Worksheet, Task List, or Check-In) and build it from scratch
  • Existing Activity — Browse your library to duplicate an existing activity
  • Templates — Pre-built activity templates (coming soon)

After selecting a type, the activity editor panel opens. Give it a title, add content, media, and attachments, then click Save.

Add a library activity to a program

There are two ways to place a library activity into a program:

From the library

  1. Open the activity in the library editor
  2. In the Settings sidebar tab, click Add to Space
  3. Pick the program, then the section, then the module where you want to place it
  4. Click Add to Space to confirm

From inside a program

  1. Inside a module, click the + Activity button
  2. Switch to the Existing Activity tab
  3. Browse or search the library, then click Add to link it or Duplicate to create an independent copy

When you link an activity (using Add), changes you make in the library update every program that uses it. When you duplicate, the copy is independent.

Edit, duplicate, and delete

From the Activity Library table, click the three-dot menu on any row:

  • Edit — Opens the activity editor panel
  • Duplicate — Creates a copy in the library
  • Delete — Permanently removes the activity from the library and all programs using it. You must type the activity title to confirm

When editing a library activity that is used in multiple programs, the Settings sidebar shows which programs reference it, with direct links to each copy. Changes to the library version propagate to all linked copies.

Visibility settings

Each activity type has visibility controls in the Settings sidebar:

  • Worksheets — Choose who can view participant responses: only admins, or all space members
  • Task Lists — Choose who can view participant progress: only admins, or all space members
  • Check-Ins — Choose who can view responses: only admins, admins and the respondent, or all space members

What to do next